# Papaya Stock — Know your food cost to the gram

> Papaya Stock: recipe-level food costing, goods receipt by photographing the invoice, stock counts and a full movements ledger, supplier management, and central-kitchen transfers — so every sale depletes the right ingredients and you always know your COGS.

Build a recipe once and every sale depletes the right ingredients — down to the modifier. Receive a delivery by photographing the invoice, count stock on a phone, and watch your COGS move in real time instead of guessing at month-end.

`No spreadsheets` · `Live COGS` · `Built into your POS`

## At Glance

- **Recipe costing** — Live COGS on every plate
- **Scan the invoice** — Goods receipt by photo
- **Counts & movements** — Reconcile & audit trail
- **Central kitchen** — Produce once, transfer out

## The deepest read on your margin.

Stock captures every cost, so Papaya can show profit at every level — menu price down to net, after food cost, option groups, discounts and delivery commissions. It points to where margin leaks, and acts on it for you where it can.

- **Find the leaks.** — Profitability at every level shows exactly where margin goes — a 30% delivery commission, a discount quietly eating the plate.
- **Acted on for you.** — Copilot drafts the fix — a channel-specific price, a tighter promo, a menu swap — to approve from your phone.
- **Understand it all.** — Channels, categories, items and outlets in one view — your whole business, deeper than a spreadsheet ever went.

## Every sale knows exactly what it cost you.

Build a recipe — or a prep and batch recipe — once. From then on, each item sold depletes the right ingredients through a modifier-to-ingredient mapping: extra cheese pulls 30g, "no rice" puts it back. Your COGS, yield and plate margin stay live, dish by dish.

- **Recipes, prep & batch recipes.** — Sauces and stocks cost once, then flow into every dish that uses them.
- **Modifier → ingredient mapping.** — Every option, add-on and swap depletes the right stock automatically.
- **Menu engineering & profitability.** — See stars, plough-horses and quiet money-losers — yield and margin included.

## Receive a delivery by photographing the invoice.

Snap the supplier invoice and Papaya reads every line, matches it to your ingredients and units, flags price changes, and stages stock to receive — no typing rows into a spreadsheet at the back door. Approve, and on-hand quantities update instantly.

- **Line matching & price alerts.** — Lines map to your ingredients; cost creep is flagged on receipt.
- **Supplier management.** — Suppliers, catalogues, units and price history in one place.
- **Real cost into your COGS.** — Each receipt feeds the actual price straight back into plate margins.

## Count by area. Reconcile theory against reality.

Run stock counts by area — walk-in, dry store, bar — on a phone, then reconcile what you counted against what the recipes say you should have. Every adjustment, receipt, sale, transfer and write-off lands in one movements ledger you can audit line by line.

- **Counts by area** — Walk-in, dry store, bar — count where it lives.
- **Movements ledger** — Full audit trail of every stock change.
- **Variance & reconciliation** — Theoretical vs counted, with the gap explained.
- **Wastage tracking** — Log spoilage and staff meals against COGS.
- Movements · today

## Produce in one place, transfer to every outlet.

Prep sauces, stocks and batch items in a central kitchen, then transfer them to outlets as ready-to-use stock. Cost and quantity travel with the transfer, so each location's COGS stays honest and head office sees the whole network at once.

- Transfer · TRF-1182
- **Inter-outlet transfers.** — Move batch recipes and raw stock between venues with value attached.
- **Network-wide stock view.** — One base recipe set, per-outlet on-hand and food cost.
- **Built for multi-venue groups.** — Same engine that runs your POS, payments and counts.

## From the recipe card to the loading dock.

- **Recipes & cost**
  - Recipes, prep & batch recipes
  - Modifier → ingredient mapping
  - Live COGS & plate margin
  - Menu engineering & yield
- **Receiving & suppliers**
  - Goods receipt by photo
  - Line matching & price alerts
  - Supplier management
  - Purchase orders & receipts
- **Counts & movements**
  - Stock counts by area
  - Movements audit ledger
  - Wastage & spoilage tracking
  - Central kitchen transfers

## Soon, Stock orders for you.

The data is already there. Next, we turn it into ordering decisions — so you stop running out of prawns on a Friday and stop over-buying greens you'll throw away.

- Demand forecasting
- Smart bulk PR / PO
- Auto re-ordering

## Food cost is where margin quietly leaks.

A point or two of food cost is the difference between a good month and a flat one. Stock closes the gap between what your recipes say and what actually walked out the back door.

## Good to know.

It's built into the same system as your POS — so the costing happens without anyone touching it mid-service.

**Does this slow down service?**

No. Depletion happens automatically behind the scenes when an item is sold — your staff take orders exactly as they do now. Recipes and counts are set up once in the back office, not at the till during a rush.

**How do stock counts work?**

Count by area — walk-in, dry store, bar — on a phone. Papaya reconciles what you counted against the theoretical on-hand your recipes predict, shows the variance, and posts the adjustment to the movements ledger so you can see exactly where stock went.

**How accurate is the invoice scan?**

It reads each line, matches it to your ingredients and units, and flags price changes — then stages everything for you to review before it touches stock. Nothing is received until you approve it, so a misread line is caught in seconds rather than baked into your costs.

**Can it handle a central kitchen?**

Yes. Produce batch recipes and prep in a central kitchen, then transfer them to outlets as ready-to-use stock — cost and quantity move with the transfer, so each outlet's COGS and your network-wide view both stay accurate.

## Stop guessing your food cost.

Stock works because the sale already lives in Papaya. Add it to your POS and let Copilot turn margins into decisions.

- Papaya POS
- Papaya Copilot
- Papaya Order
- Pricing

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Source: https://www.papaya.co.th/inventory